Webinar information

INFORMATION

What is a Webinar Room?
This is ‘virtual meeting’ room  on Zoom and sometimes streamed to YouTube, which could be used for a variety of purposes e.g. networking, discussion, sharing good practice.

What is the link to the Webinar Room? 

You will receive a link to the webinar in the confirmation email from Eventbrite.  One link will be to the Zoom room, and another to an unlisted YouTube stream.  Please do not pass them on to anyone else.  Our webinars are private, for registered participants only.

Do I need to install software?
No, but if you wish to use your microphone or camera, you need to install the Zoom app.  Please make sure you are using the latest version. 

How do I enter?
Zoom:

  1. Make sure that if you are already signed into zoom (ie. you have asked your computer to remember you) you have the same full name you used to register for Eventbrite.
  2. Click on the online link given OR enter via your desktop app,  and wait for the room to be opened.
  • If your name is different, you need to log out of Zoom and enter again with the Eventbrite name.  Here is a link to a useful page explaining how to change your name: https://www.alphr.com/how-to-user-name-in-zoom/
  • The instructions are written at the very end of this page.

YouTube: Click on the link and wait for the stream to flow!  (We hope!)

Most meetings are recorded and the chat is published on our web page.  Please do not enter the room if you do not wish your name or comments to be recorded.

Can I ask questions and interact with the speaker and other participants?
TEXT You can always type your questions and comments in the text chat. Moderators are at hand to make sure your questions and your comments are forwarded to the guest speakers at the appropriate time. Please ensure that your comments are appropriate for a gathering of professional teachers.

In the Zoom room: AUDIO AND VIDEO are automatically available to you.  We suggest that you turn these off while the presenter presents.

Do I need a microphone or a webcam to attend?
No. To listen to the guest speakers, you can use loud speakers or a headset.

Can I attend the web conference via mobile device?
Yes.

ESSENTIALS
All YOU need in order to take part is
• a computer,
• an Internet Browser

OUR ETIQUETTE
Please read the full copy of our etiquette and only enter the room if you agree to its terms. It is copied at the end of this document. The key information is in the following section.

Etiquette for use of the chat  during ‘Presentations’
This is a private space paid for by ALL London. We aim for a professional yet relaxed, friendly and positive experience of sharing ideas.

Please act considerately towards the speaker, the other participants and the moderator.
If it is your first time at a meeting, please observe for a while to see how things work.

These events are run by volunteers often operating from their own homes for the benefit of others.  They do their best, and we depend on their goodwill for this to continue.   Please be patient if there are any technical issues.

The Moderator is responsible for running the meeting, ensuring that our etiquette is observed and intervening if there are issues. Please follow any instructions from the moderator.

If you are removed from the meeting, this may be for technical reasons (e.g. your audio settings are interfering with the sound of the meeting) or  the moderator / participants may find your tone is inappropriate.  Sometimes we may  have removed you by mistake, and do not have systems for tracking this, so please accept our apologies!   If you have made a mistake, feel free to contact us to explain.   (We are all human and can say things we do not mean in the heat of an Internet moment!)

When people are presenting, please feel free to make brief, relevant comments e.g. encouraging / agreeing / confirming / providing extra information. Please do not assume that the presenter will be looking at the chat and please do not be offended if you seem to be ignored ‘during’ the chat. In order to help them keep their ‘flow’ and keep to time, presenters will often choose to carry on the presentation and answer questions afterwards, especially if they are new to this format of presentation.
If you have questions, please write a capital ‘Q’ in the chat before your question. If you have a comment, please precede it with a capital ‘C’ before the comment. This is an efficient way of collecting them so that the presenter can look at them after the presentation, and avoids the need to repeat.

Wherever possible please try not to start a separate conversation / strand, as this can be distracting for the presenter and the other participants. You can use ‘private chat’ to address comments to individuals.

Thanks for your understanding and please feel free to make further suggestions to us!

OUR ETIQUETTE – FULL VERSION

Participants must read this before taking part in our Webinar meetings..

The overall ethos of this group is very similar to that of the Secondarymflmatters forum.

PURPOSE
The purpose of this group is for language professionals to share ideas and resources relating to teaching languages in a relaxed, friendly and supportive environment.

See below for a slightly adapted version of the alphabetically ordered ‘guidelines’ given for that forum, drawn from an example given on another Yahoo forum. On the whole the main difference is to use the word ‘contributions’ rather than ‘messages’.

ETIQUETTE FOR WEBINARS – SLIGHTLY ADAPTED FROM MFLRESOURCES GUIDELINES.

ROLE OF ETIQUETTE!
We have set up the etiquette so that all members can get the most out of the meeting.
Please remember the etiquette when contributing.

CHAT during presentations

When people are presenting, please feel free to make relevant comments e.g. encouraging / agreeing / confirming / providing extra information.

If you have questions, please write a capital ‘Q’ in the chat before your question. If you have a comment, please precede it with a capital ‘C’ before the comment. This is an efficient way of collecting them so that the presenter can look at them after the presentation, and avoids the need to repeat.

Wherever possible please try not to start a separate conversation / strand, as this can be distracting for the presenter and the other participants. You can use ‘private chat’ to address comments to individuals

Please do not assume that the presenter will be looking at the chat and please do not be offended if you are ignored ‘during’ the chat. In order to help them keep their ‘flow’ and keep to time, presenters will often choose to carry on the presentation and answer questions afterwards, especially if they are new to this format of presentation.

COMPLAINTS
Never be rude or dismissive about someone’s contribution. Being rude or dismissive can lead to “flaming”. Even if it doesn’t, it makes lots of webinar participants very uncomfortable, not only the person you are dismissing.

If you have any complaints about other people’s behaviour take it up with the moderators   rather than trying to deal with it yourself. Any complaints raised with the moderators and their outcomes will be treated in confidence.

Inevitably there will be a degree of subjectivity around the element of tone, but ultimately the moderators’ decision is final. In order to judge the feelings of other members of the group, the moderators welcome constructive private emails expressing concern about particular contribution or style.

CONTENT and TONE
Be thoughtful and generous in your response to other people’s contributions – try to consider what might be useful in what they are trying to say even if you disagree with it. Some would say this is the most important guideline of all!

The fundamental rule is that content should (a) relate to resources and ideas relating to language teaching and learning and (b) be expressed in a positive and constructive manner.

If in doubt, do please discuss with the moderators and/or please accept gracefully if the moderators contact you to suggest that your content or tone are inappropriate.

Please be aware that saying ‘X doesn’t work for me’ can be discouraging to contributors. It is extremely important for contrary views to be worded in a sensitive manner.

Do not use the meeting to request copies of resources which are available for purchase and please be sure that you comply with copyright legislation. (See note on copyright below).

As a group of people in education, and as a group of ‘friends’, contributors may wish to ask or give advice which is not strictly speaking related to the topic being discussed. In this case, please signal this in the chat and ask for private responses

If content is unrelated to languages and we suspect that the contributor is using the meeting inappropriately, we will remove the participant.

COPYRIGHT

By contributing to join this meeting, you acknowledge that all information, data (including registration data), text, software, music, sound, photographs, graphics, video, messages and other materials (“Content”), whether publicly posted or privately transmitted, are the sole responsibility of the person from which such Content originated. This means that you, and not ALL London, are entirely responsible for all Content that you upload, post, or otherwise transmit via the Service.

If you breach these conditions below, you should be aware that a party aggrieved by the uploading of any content which is, inter alia, defamatory or in breach of copyright, may take action and that this could result in registration data and other data concerning your identity being disclosed and your having to pay compensation to the person or company aggrieved.

IDENTITY
Always use your own name please.

WEB DISCUSSION RULES
These are designed to ensure participants feel safe, keen to take part and the discussion meets its objectives:

1. Debate should be lively but also respectful. Treat others as you would like to be treated. It is very important that each participant does his/her part to contribute to a healthy, helpful atmosphere. We are here to share information and thoughts, discuss in a friendly manner, and to help each other. Don’t include personal comments or criticisms directed against people, whether within or outside the group.

2. Stay relaxed – though this activity is important and influential, taking part should be a positive experience.  Please do not write in CAPS as this is interpreted as  ‘shouting’.

3. Stay on-topic. Please don’t regularly post messages that are unrelated to the topic being discussed.

4. Don’t incite hatred on the basis of race, religion, gender, nationality or sexuality or other personal characteristic.

5. Don’t swear, use hate-speech or make obscene or vulgar comments.

6. Don’t break the law. This includes libel, condoning illegal activity and contempt of court (comments which might affect the outcome of an approaching court case).

7. Don’t be party political – this group is about understanding, not party political point-scoring.

8. Don’t engage in “spamming”. Please don’t keep adding the same comment unless it is really relevant to the topic.

9. Don’t advertise. You can mention relevant products and services as long as they support your comment.
10. Don’t impersonate or falsely claim to represent a person or organisation. Please don’t mislead other users by abusing our registration procedure.

10.. Don’t post personal information about yourself or someone else unless you have their permission to do so – it’s for your own safety.

 

How to change your name in zoom

 

https://www.alphr.com/how-to-user-name-in-zoom/

 

BFORE MEETING

 

If you are signed into Zoom already with a name you do not wish to use, you need to sign out and sign in again with the name you need to use.

 

Desktop Client

Click on your ‘profile’ icon top right corner of zoom window

Sign out

Exit the app

Launch again

Select ‘join meeting’

Enter meeting ID and write your name in the lower box

 

 

‘Website’

Go to your profile page

click on small profile icon top right

Dropdown gives your username

Select sign out

Then select ‘join meeting link top right

Enter meeting ID and write your name in the lower box

 

 

Mobile app

Launch zoom

tap on settings

tap ‘account name’

Reach ‘my profiles screen’

Scroll to bottom and tap on red sign out button

Confirm you want to sign out

You will land on ‘start a meeting screen’

‘Join a meeting’ option

Enter meeting ID and write your name in the lower box

 

DURING MEETING

 

Open Participants window

Hover over your name and click ‘rename’

Delete old name and write new one

Click ‘OK to confirm.

 

Via Mobile App:

Click on Participants icon

Find you name and tap on it

Pop up gives option to change name

Enter a new name

OK